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Drafts & Templates
Ready to use drafts for institutions. View a sample on this page, then download the editable Word file.
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Enter the date on which the complaint was received. We will work out every date of the inquiry, show which draft to use at each step, and email the timeline to you.
Drafts & Templates for PoSH Inquiry
For a complaint between students under the UGC (Prevention, Prohibition and Redressal of Sexual Harassment of Women Employees and Students in Higher Educational Institutions) Regulations, 2015. Fill the blanks and adapt to your Institution.
| Sr. No. | Draft | View and download |
|---|---|---|
| 1 | Order constituting the Internal CommitteeUse on first constitution or on expiry of the 3 year tenure. The IC should have at least half women members. | |
| 2 | Acknowledgement to the complainant, with Non-Disclosure UndertakingSend on the day of receipt or the next working day, with Annexure-A for signature. | |
| 3 | Notice to the complainant to appear with evidence and list of witnessesIssue after the acknowledgement. The complainant is asked to place all the evidence and the list of witnesses on record. | |
| 4 | Interim OrderThe IC recommends and the Executive Authority orders. Keep only the measures that are needed. | |
| 5 | Notice to the respondent, student, with copy of the complaint, calling for evidence and witnesses, with Non-Disclosure UndertakingThe Regulations require the copy of the complaint to go to the respondent within 7 days of receipt, and the respondent to reply with documents and witnesses within 10 days. Attach Annexure-A for signature. | |
| 6 | Circulation of the reply of the respondent to the complainantSend to the complainant after the respondent has replied, so that the complainant may make further submissions. | |
| 7 | Notice of hearing to the complainantGive the time and either the venue or the online link. | |
| 8 | Notice of hearing to the respondent, with further submissions of the complainantGive the time and either the venue or the online link. Enclose the further written submissions of the complainant, if any. | |
| 9 | Notice to the complainant or the respondent who fails to appearOne template for either party. Give a fresh date. The record must show service of the earlier notice. Keep the paragraph that applies. | |
| 10 | Notice to a witnessFor a witness named by a party or identified by the IC. | |
| 11 | Notice to submit Final Written SubmissionsIssue after the evidence is closed, to both parties. Keep the period short so that the inquiry is completed within 90 days. | |
| 12 | Notice of hearing of an appealEither party may appeal within 30 days. The Institution should name the appellate authority in its policy. | |
| Annexure A | Non-Disclosure Undertaking (for the complainant and the respondent)To be signed by each party and returned to the IC. The same format is used for both parties. |
These drafts are samples for general guidance. Please adapt them to your Institution and facts, and take legal advice before issuing any notice or order.
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Know your timeline
Enter the date on which the complaint was received by the Institution.